Office Moving Tips in 2022
When it comes time to relocate to a new office, everything can be quite exciting. A new office space can energize your staff and your day-to-day operations, whether you’re looking for something a little more spacious or something a little cozier.
If you’re picturing a new start in a new office, you’re probably picturing fresh paint on the walls and no clutter piled on desks and in corners. A gleaming new space in which to begin a new chapter in the life of your company.
Visualizing the end result is beneficial, especially when it comes to staying motivated to complete the necessary steps. Office relocation necessitates a great deal of planning and a great deal of moving parts, not to mention a great deal of clear communication with everyone involved. We’ve compiled some of our favorite tips for moving your office in 2022 to help you get started and stay on track with a smooth move.
Recognize your goals
There are numerous reasons why businesses choose to relocate to a new office location, and it is critical to fully comprehend yours. If you want more space, more natural light, more flexibility, or a better location, keep all of these factors in mind.
Take the time to assess what was – and wasn’t – working in your current environment. Bringing forward what works and leaving behind what doesn’t is the best way to ensure a good and fresh start in your new office. Of course, you should have thought about this step when looking for a new place.
Examine the size, space, and layout.
To begin, assess the size and layout of your current office space. If you can obtain blueprints, that’s even better. This will allow you to truly understand the space you’re leaving and determine whether the options available to you are suitable for your needs.
Then, repeat the process with your chosen new office. You’ll be able to take an objective look at this point and determine your needs. Consider furniture, equipment, resources, and other factors.
Make a Project Manager Nomination
Find a good Project Manager to handle the details once you know why you’re moving and what you need. Your project manager should be well-organized, detail-oriented, and a good communicator. They do not have to be a Project Manager by trade, but it would be advantageous. This person will keep track of budgets, timelines, manage communications, delegate responsibilities, and other duties. They’re an essential part of your office relocation.
Make a budget
You must have a budget in order for your Project Manager to keep you on track. Create a budget for your move and share it with your Project Manager. Talking with a commercial moving company is the best way to make well-informed and realistic decisions about your move budget. They’ll be able to tell you what to expect during your relocation and will be a valuable resource for your Project Manager during planning and execution.
Involve a moving company as soon as possible
The sooner you contact a moving company, the better. A professional, experienced mover can be a valuable asset in your relocation planning. They will assist with budgeting, sharing their expertise with your Project Manager, and determining timelines for you to work within.
The sooner you involve your mover, the more likely it is that you will be able to get the dates and times you want for your move before their schedule fills up. Commercial relocations are more complicated than residential relocations and necessitate more advance planning.
Should I pack or pitch?
This is your opportunity. You’re starting over because you’re moving to a new office. Things tend to gather after a while in one place. Use this as an opportunity to go through your belongings and get rid of anything you don’t need. Unused fixtures, equipment that will not fit in the new location, broken or outdated electronics, unnecessary paperwork, and other items are common in office spaces. Your project manager can delegate department heads to drive downsizing among their teams.
Don't forget to rejoice!
Whew… You did it! It’s been a long project with many details to keep track of, but you’re finally in your new office space. Don’t forget that it doesn’t have to be all work and no play – it’s also important to celebrate the good times! It’s also a good time to thank everyone for their participation and hard work along the way.
By Move Move Mover
